Disaster Medical Services System

Standards Development Advisory Group

Meeting Summary – June 6, 2001

Members Attending: Barbara Center; Sherlene Stepp; Steve Wood; Dennis Smith

Other Attendees: Doug Buchanan; Cheryl Starling; Calvin Freeman

Doug Buchanan convened the meeting at 10:00.

Calvin Freeman reviewed the meeting’s agenda.

Revisions to Guidelines

The following edits to the Standards and Guidelines documents were recommended:

· Clarify the definition of “non-functional” in relationship to hospitals.

· Revise standard and definitions related to Tracking Number. Include requirement and definition for OES Mission Number.

· Add definitions for initial, immediate, and planned resources in glossary

· Consider an index for the Glossary

Priorities for Remainder of Grant Year

The Advisory Group recommended the project develop a series of templates and examples to illustrate and provide starting points for implementation of the Standards and Guidelines. The Advisory Group recommended giving priority to:

Function 1

DOC/EOC organization charts and position statements

Forms for After-Action Reviews

Function 2

Sample policy for 2.1.1 Initial Notification

Sample policy for 2.2 Gathering, evaluating, reporting, and disseminating information

Function 3

Add examples of MACS 240 and RIMS Form

Provide sample language for ambulance contract

Function 4

Template for a plan for out-of-area responders

Function 5

Policy for HEICS

Sample language for Base Station contracts

RIMS Form

Function 7

Element 7.1 Criteria for transformation of EMS system

Element 7.3 Definition of “austere medical treatment”

Function 8

Adjourn

The meeting was adjourned at 1:00 PM.

Disaster Medical Services System

Standards Development Steering Committee

Meeting Summary – June 6, 2001

Members Attending: Barbara Center; Sherlene Stepp; Steve Wood; Dennis Smith

Other Attendees: Doug Buchanan; Cheryl Starling; Calvin Freeman

The Steering Committee meeting was convened at 1:00 PM.

In reviewing the Standards and Guidelines, the Steering Committee recommended changing “LEMSA Roles” to “Lead LEMSA Roles” to clarify that these are roles for which LEMSAs have “lead” rather than total responsibility.

The Steering Committee also expressed concern about the lack of clarity between preparedness and response in Function 6. Developing response plans is a preparedness activity. The Committee also recommended expanding the objectives of Function 6 to encompass vulnerable populations broadly.

The Steering Committee recommended that the draft legislative language directly address the Standards Maintenance Organization (SMO). Specifically the legislation should:

· Authorize the creation of the SMO

· Define it as an advisory body but with responsibility to review proposed standards and regulations and standards.

· Provide funds for operation of the Organization.

· Possibly define membership.

· Indicate that members will not be paid.

The Steering Committee also discussed extensively the proposed design for the SMO. The Committee recommended that the SMO be formulated as a single body with two subcommittees that provide advisory functions to the DHS and EMSA, respectively. The two advisory committees would have some overlapping membership (e.g., DHS and EMSA staff, health officers, etc.)