Medical/Health OAC

EOC Medical/Health Branch Director

ASSIGNMENT: EOC

REPORT TO: Chief, EOC Operations Section

SUPERVISE / COORDINATE:

§ Environmental Management Group Leader

§ Emergency Medical Services Group Leader

§ Public Health Group Leader

§ Mental Health Group Leader

§ Medical/Health DOC Director (if DOC activated)

JOB DESCRIPTION: Organize and direct activities relating to the Medical/Health operations. Carry out directives of the EOC Director.; coordinate and supervise the medical health resources within the operational area. ~~Serve as~~ Medical/Health Operational Area Coordinator (M/H OAC) ~~coordinating and supervising the medical health resources within the operational area.~~is likely to be the individual filling this position.

RESPONSIBILITIES:

· Assess and Ddirect the medical and health response of the Operational Area

· Advise the Operations Section Chief on matters related to meeting the medical and health needs of the Operational Area

· Determine level of activation of the Medical/Health Department Operations Center (DOC)

· Monitor the status of medical and health resources and community needs

· Determine whether to request additional medical and health resources from within the County or externally through the Regional Disaster Medical/Health Coordinationor system.

· Determine the need to:

§ Evacuate casualties outside the affected area.

§ Establish field treatment sites.

§ Establish decontamination sites.

§ Establish Medically Fragile Evacuation Centers.

Immediate Actions

Receive Appointment

Receive appointment from EOC Director or Operations Section Chief. Obtain packet containing Job Action Sheets and forms for Medical/Health Branch positions.

Review Job Sheet

Read this entire Job Action Sheet and review organizational chart.

Obtain Briefing

Obtain briefing from the EOC Director or Operations Section Chief. Note schedule for future briefings.

Establish EOC Post

Establish a post in the operational area EOC as the Medical/Health Branch Director. Clearly mark your post and identify yourself (e.g., name badge).

Appoint Group Leaders

Appoint Group Leaders as needed to obtain information, provide liaison and serve as a source of technical advice on various medical and health components. Likely configuration would include Group Leaders for medical, public health, and environmental health.

DOC Activation

Determine degree of activation of the Medical/Health DOC. Obtain initial status reports from DOC (if activated).

Initial Assessment

Perform an initial assessment of the medical/health needs and resources of the Operational Area. Complete RIMS Medical/Health Status Report Form.

Develop Initial Action Plan

Brief all Medical/Health Group Leaders on current situation and develop the Branch’s initial Action Plan (for the 1^st 12-hour period). Designate time for next briefing.

Contacts

Review emergency organizational charts to determine appropriate contacts and message routing. Ensure communications link with DOC (if activated). Coordinate with EOC Logistics and Finance Sections regarding the process of obtaining needed supplies and services for the operation of the Medical/Health Branch.

Relay Status Report

Contact state Medical/Health Officials at the EMS Authority and Department of Health Services and the RDMHC. Provide a brief overview of the event and forward RIMS Medical/Health Situation Report to state officials and the RDMHC through the operational area EOC Planning Section.

Resource Needs

Coordinate requests for medical/health resources from outside the operational area with the RDMHC.

Public Information

Coordinate with the EOC Public Information Officer to issue periodic public health & safety information.

Document

Assure that all communications and times are documented, as well as all actions and decisions.

INTERMEDIATE AND ONGOING ACTIONS

Briefings/Updates

Conduct/receive periodic briefings and updates with Group Leaders and Section Chief.

Update Action Plan

Develop the Medical/Health Action Plan for the upcoming operational period. Distribute to Group Leaders and Section Chief.

Communicate Up

Brief the Section Chief or EOC Director routinely.

Staff/Supply

Ensure that each of the Group Supervisors has adequate staff for next two operational periods (12-hours shifts) and adequate supplies. Relief should arrive 30 minutes in advance to allow for briefing prior to shift change.

Resource Needs

Assess and respond to requests from DOC and other Branches for Medical/Health resources. Coordinate resource acquisition from outside Operational Area through RDMHC.

Respond to Problems

Respond to requests and complaints from incident personnel regarding inter-organization problems.

EXTENDED ACTIONS

Document

Assure that a system for logging and organizing all documentation is established.

Long-Term Staffing

Ensure that adequate staffing is available for the projected duration of the incident. Observe all staff for signs of stress. Report concerns to the Operations Chief. Provide staff with rest periods and relief.

Recovery PERIOD ACTIONS

Disaster Recovery

Ensure that information for public health and safety is disseminated during disaster recovery stage. Notify public of:

· Safe drinking water sources or requirements

· Procedures for safe reoccupancy of damaged homes and buildings (e.g., structural integrity, gas leaks, need for protective clothing and equipment)

· Requirements for handling and disposal of foodstuffs, refuse, clothing, hazardous materials

Documentation

Ensure appropriate documentation of Medical/Health response actions and expenses is gathered and submitted to the EOC Director.

After-Action Report

Contribute to EOC After-Action Report and participate in post-event debriefings.

Departmental Operation Center Director
ASSIGNMENT: Medical/Health DOC
REPORT TO: EOC Medical/Health Operational Area Coordinator			SUPERVISE / COORDINATE: · Management Staff o¨ Safety Officer* o¨ Public Information Officer* o¨ Liaison Officer* · General Staff ¨ Operations Section Chief ·¨ Planning Section Chief ·¨ Logistics Section Chief ·¨ Finance Section Chief** * Command Staff **General Staff
JOB DESCRIPTION: Organize, direct and manage the response of the Medical/Health DOC. Maintain contact with and carry out directives of the M/H OAC. Ensure sufficient resources to accomplish the assigned tasks of the DOC.
RESPONSIBILITIES:		· Serve as the DOC Director for the Medical/Health DOC. · Make executive decisions based on guidance in the Operational Area and Medical/Health Disaster Plans. · Develop and issue rules, regulations, proclamations and orders. · Establish the appropriate level of organization, and continuously monitor the effectiveness of that organization. Make changes as required. · Be prepared to form additional units or sections as dictated by the situation. · Exercise overall management responsibility for the coordination of the response efforts. · In conjunction with the General Staff, set priorities for response efforts, and ensure that all agency actions are accomplished within the priorities established. · Ensure that multi-division or inter-agency coordination is accomplished effectively within the DOC.
Immediate Actions
q	Receive Appointment Receive appointment from the M/H OAC. Obtain packet containing Job Action Sheets and forms for Departmental Operation Center positions. Oversee the set-up of the DOC.
q	Review Job Sheet Read this entire Job Action Sheet and review organizational chart.
q	Obtain Briefing Obtain briefing from the M/H OAC. Note schedule for future briefings.
q	DOC Activation Determine degree of activation of DOC. Advise M/H OAC at EOC of status of activation of DOC. Obtain initial status reports from EOC (if activated).
q	Appoint section Chiefs Determine the appropriate level of activation based on situation as known. Appoint Chiefs for Operations, Planning, Logistics, and Finance Sections.
q	Appoint Management Section Staff Appoint Information Officer, Safety Officer, Scribe and other staff as appropriate
q	Develop Initial Action Plan Brief all DOC Section Chiefs on current situation, set DOC response priorities and oversee development the DOC’s initial action plan (for the 1^st 12 hour period) in coordination with Chief, Planning Section. Designate time for next briefing.
q	DOC Resources Review emergency organizational charts to determine appropriate contacts and message routing. Ensure communications link with EOC (if activated). Coordinate with Logistics and Finance Sections regarding the process of obtaining needed supplies and services for the operation of the Management Section.
q	DOC Schedule Set hours of operation, shift schedules, and briefing times for DOC.
q	Relay Status Report Provide M/H OAC with a brief overview of the event to provide to State medical and health officials and the RDMHC. Forward Public Health information required by RIMS Medical/Health Situation report to the M/H OAC and the EOC Planning Section.
q	Resource Needs Coordinate requests for medical/health resources from outside the operational area with the RDMHC through the M/H OAC.
q	Public Information Coordinate with the Public Information Officer to issue periodic public health & safety information as authorized by the County EOC.
q	Document Assure that all actions, decisions, communications and times are documented. All Management Team meetings, Section Chief meetings, and policy decisions should be documented.

INTERMEDIATE AND ONGOING ACTIONS

Briefings/Updates

Conduct/receive periodic briefings and updates with Section Chiefs and M/H OAC. Determine current response needs. Obtain initial information related to the following:

· Communications capability, location and capacity of shelters opened by the County and/or American Red Cross.

· Location of environmental hazards, sewage, hazardous spills etc.

· Evacuations underway.

· Hospital operational capacity, number of beds available, damages to hospitals.

· Clinic operational capacity, number of beds available, damages to clinics.

· Road closures, weather reports, other hazard projections, e.g. aftershocks, flooding, etc.

· Operational Area EOC staffing and hours.

Update Action Plan

Oversee updating of the DOC Action Plan for the upcoming operational period and set DOC response priorities. Distribute to M/H OAC and all DOC Sections.

Communicate Up

Brief the M/H OAC routinely.

Staff/Supply

Ensure that each Section has adequate staff for next two operational periods and adequate supplies. Plan for relief to arrive 30 minutes in advance to allow for briefing prior to shift change.

Resource Needs

Assess and respond to requests for medical and health resources. Coordinate acquisition of resources requested from outside Operational Area by M/H OAC.

Respond to Problems

Respond to requests and complaints from incident personnel regarding inter-organization problems.

EXTENDED ACTIONS

Document

Assure that a system for logging and organizing all documentation is established.

Long-Term Staffing

Ensure that adequate staffing is available for the projected duration of the incident. Observe all staff for signs of stress. Take action as needed. Provide staff with rest periods and relief.

Recovery PERIOD ACTIONS

Disaster Recovery

Ensure that information for public health and safety are used during disaster recovery stage as directed by the EOC.

Documentation

Ensure appropriate documentation of Medical/Health response actions and expenses is gathered and submitted to the Finance Section Chief.

DOC Operations Section Chief (Medical/Health Section)
ASSIGNMENT: Medical/Health DOC
REPORT TO: DOC Director			SUPERVISE / COORDINATE: · All branches, groups and units established under this Section.
JOB DESCRIPTION: Coordinate all medical and health operations in support of the emergency response and recovery through implementation of the DOC Action Plan.
RESPONSIBILITIES:		· Ensure that the Operations Section function is carried out, including the coordination of response for medical, health, and environmental health services. · Establish and maintain staging areas for incoming resources. · Develop and ensure that the DOC Action Plan’s operational objectives are carried out. · Establish the appropriate level of organization within the Section, and continuously monitor the effectiveness of that organization. · Make changes as required. Exercise overall responsibility for the coordination of branch/group/unit activities within the Section. · Receive, evaluate, and disseminate information relative to the Operations of the disaster. · Report to the DOC Director on all matters pertaining to Section activities.
IMMEDIATE Actions
q	Receive Appointment Receive appointment from DOC Director. Retrieve packet containing Job Action Sheets and forms for Operations Section positions from DOC Coordinator.
q	Review Job Sheet Read this entire Job Action Sheet and review organizational chart.
q	Obtain Briefing Obtain briefing from the DOC Director.
q	Establish Operations Section Review Section set up, supplies and equipment, and communications capability.
q	Staff Appointments Appoint and brief Branch, Group or Unit Leaders as needed, including: · Public Health Services Branch Chief. · Emergency Medical Branch Chief. · Mental Health and Environmental Management Branches or Units Provide them with position descriptions, checklists, and necessary forms. Ensure sufficient staff to maintain 24-hour operations. Assume functions not assigned.
q B	Brief Staff Briefing should include: · Current situation assessment. · Identification of specific job responsibilities. · Identification of co-workers within the job function and/or geographical assignment. · Availability of communications. · Location of work area. · Identification of eating and sleeping arrangements as appropriate. · Procedural instructions for obtaining additional supplies, services and personnel.
q	Disseminate Schedule Information Obtain DOC operational hours, shift schedules, and briefing and meeting schedules from the DOC Director and distribute this information to Section staff.
q	Establish Contact with EOC Establish communications with EOC Operations Section Chief. (This communications link is for exchange of information only; line of authority is within the DOC.)
INTERMEDIATE AND ONGOING ACTIONS
q	Communicate Up Brief the DOC Director routinely on the status of the response and the application of response resources.
q	Contribute to Action Plan Development Coordinate with Planning Section in development of Action Plans. Participate in Section Chief and other meetings called by DOC Director.
q	Implement Action Plan Ensure all Branch, Group and Unit Leaders are briefed on DOC priorities and Section priorities and tasks are consistent with Action Plan. Ensure that objectives of Action Plan are being addressed.
q	Monitor Response · Monitor status of public health and medical response and resource commitment. · Identify need for additional resources and communicate needs to DOC Director and DOC Logistics Section Chief. · Ensure resource application addresses the objectives of the Action Plan.
q	Manage Section · Monitor Section activities and adjust Section organization as appropriate. · Monitor resource levels and, when needed, request additional resources from the Logistics Section. · Conduct periodic briefings. · Provide staff rest periods and relief. · Monitor staff for stress. · Evaluate the need for Critical Incident Stress Debriefing.
q	Manage Information · Ensure all Incident Charts, Incident Reports, and maps are up-to-date. · Maintain and disseminate information on environmental and weather conditions and transportation system capabilities. · Provide copies of the Significant Event Log to the Planning Section at the end of each day.
q	Communicate general staff guidelines to Section staff · Wear ID at all times. · Review position description and checklist. · Ask for clarification of responsibilities and duties that are not fully understood. · Think ahead and anticipate situations and problems before they occur. · Use face-to-face communications whenever possible and document decisions and policy. · Brief your relief at shift change time. · Ensure that in-progress activities are identified and follow-up requirements are known.
EXTENDED ACTIONS
q	Maintain Documentation · Ensure all Section records on personnel and equipment time and use of expendable material are up-to-date and provided to the Finance Section. · Using Significant Event Log to maintain all required records and documentation to support the After-Action Report and the history of the emergency/disaster. · Document: Messages received, Action taken, Decision justification and documentation, Requests filled DOC personnel, time on duty and assignments *Precise information is essential to meet requirements for possible reimbursement.*
q	Long-Term Staffing Ensure that adequate staffing is available for the projected duration of the incident.
RECOVERY ACTIONS
q	Conduct Recovery Planning and Operations · Begin recovery planning and operations. · Obtain anticipated length of field recovery operations from Planning Section and advise Branch, Group or Unit Leaders. · Obtain assessment of field recovery operations from Group Leaders and plan accordingly.
q	Manage Deactivation · Authorize deactivation of Units within your Section when they are no longer needed. · Ensure that any required forms or reports are completed prior to deactivation of Section. · Ensure that any open actions are handled by your Section or transferred to other DOC elements as appropriate.

DOC Planning Section Chief
ASSIGNMENT: Medical/Health DOC
REPORT TO: DOC Director			SUPERVISE / COORDINATE: All branches, groups and units organized under this section.
JOB DESCRIPTION: Collect, evaluate, forecast, formulate, disseminate and use information about the development of the incident and status of resources.
RESPONSIBILITIES:		Ensure that the Planning Section function is carried out, including: · Collecting, analyzing and displaying situation information. · Preparing periodic situation reports. · Initiating and documenting the Medical/Health DOC Action Plan. · Monitor and evaluate situation status information. · Supervise Planning Section Units
IMMEDIATE Actions
q	Receive Appointment Receive appointment from DOC Director. Retrieve packet containing Job Action Sheets and forms for Planning Section positions.
q	Review Job Sheet Read this entire Job Action Sheet and review organizational chart.
q	Obtain Briefing Obtain briefing from the DOC Director.
q	Establish Operations Section Review Section set up, supplies and equipment, and communications capability.
q	Staff Appointments Appoint and brief Unit Leaders: · Situation Status Unit · Documentation Unit · Message Coordinator Unit Provide them with position descriptions, checklists, and necessary forms. Ensure sufficient staff to maintain 24-hour operations. Assume functions not assigned.
q B	Brief Staff Briefing should include: · Current situation assessment. · Identification of specific job responsibilities. · Availability of communications. · Location of work area. · Identification of eating and sleeping arrangements as appropriate. · Procedural instructions for obtaining additional supplies, services and personnel.
q	Disseminate Schedule Information Obtain DOC operational hours, shift schedules, and briefing and meeting schedules from the DOC Director and distribute this information to Section staff.
q	Establish Contact with EOC Establish communications with EOC Planning Section Chief. (This communication link is for exchange of information only; line of authority is within the DOC.)
INTERMEDIATE AND ONGOING ACTIONS
q	Communicate Up Brief the DOC Director routinely on the status of Section operations.
q	Initiate Development of Action Plan With the Operations Section Chief, assess the impact of the emergency and prepare the Incident Objectives and Incident Action Plan for each operational period. Participate in Section Chief and other meetings called by DOC Director.
q	Implement Action Plan Ensure all Unit Leaders are briefed on DOC priorities and that Section priorities and tasks are consistent with Action Plan. Ensure that objectives of Action Plan are being addressed.
q	Monitor Response Monitor status of public health and medical response and resource commitment.
q	Manage Section Monitor Section activities and adjust Section organization as appropriate. Monitor resource levels and, when needed, request additional resources from the Logistics Section. Conduct periodic briefings. Provide staff rest periods and relief. Monitor staff for stress. Evaluate the need for Critical Incident Stress Debriefing.
q	Manage Situation and Status Information · Direct Documentation Unit Leader to begin collection and display of significant disaster events in Situation Logs and on Status Boards. · Direct Action Planning Unit Leader to begin analysis of disaster information (assignment rosters, messages, situation logs, etc.) · Ensure all Incident Charts, Incident Reports, and maps are up-to-date. · Maintain and disseminate information on environmental and weather conditions and transportation system capabilities.
q	Communicate general staff guidelines to Section staff · Wear ID at all times. · Review position description and checklist. · Ask for clarification of responsibilities and duties that are not fully understood. · Think ahead and anticipate situations and problems before they occur. · Use face-to-face communications whenever possible and document decisions and policy. · Brief your relief at shift change time. · Ensure that in-progress activities are identified and follow-up requirements are known.

EXTENDED ACTIONS

Maintain Documentation

· Ensure all Section records on personnel and equipment time and use of expendable material are up-to-date and provided to the Finance Section.

· Using Significant Event Log maintain all required records and documentation to support the After-Action Report and the history of the emergency/disaster.

· Document:

§ Messages received

§ Action taken

§ Decision justification and documentation

§ Requests filled DOC personnel, time on duty and assignments

Precise information is essential to meet requirements for possible reimbursement.

Long-Term Staffing

Ensure that adequate staffing is available for the projected duration of the incident.

RECOVERY ACTIONS

Conduct Recovery Planning and Operations

Begin recovery planning and operations.

Manage Deactivation

Authorize deactivation of Units within Section when they are no longer needed. Ensure that any required forms or reports are completed prior to deactivation of Section. Ensure that any open actions are handled by your Section or transferred to other DOC elements as appropriate.

DOC Logistics Section Chief
ASSIGNMENT: Medical/Health DOC
REPORT TO: DOC Director			SUPERVISE / COORDINATE: All Branches, Groups or Units organized under this Section.
JOB DESCRIPTION: Support the response effort and oversee the acquisition, transportation and mobilization of resources. Assist the DOC Director to maintain DOC operations.
RESPONSIBILITIES:		Ensure the logistics function is carried out consistent with SEMS guidelines, including: · Resources management and tracking. · Managing all radio, data and telephone needs of the DOC. · Coordinating transportation needs and issues. · Managing personnel issues and registering volunteers as Disaster Services Workers. · Obtaining all materials, equipment and supplies to support emergency operations. · Coordinating management of utilities used during disaster response and recovery. · Supporting provision of logistic support for health and medical responders from outside the Operational Area. · Coordinate the provision of logistical support for the DOC.
IMMEDIATE Actions
q	Receive Appointment Receive appointment and position packet from DOC Director.
q	Review Job Sheet Read this entire Job Action Sheet and review organizational chart.
q	Obtain Briefing Obtain briefing from the DOC Director.
q	Establish Operations Section Review Section set up, supplies and equipment, and communications capability.
q	Staff Appointments Appoint and brief Branch Chiefs as required: · Human Resources Branch · Food and Nutrition Branch · Communications Branch · Facilities Branch · Transportation Branch · Material and Supply Branch Provide them with position descriptions, checklists, and necessary forms. Ensure sufficient staff to maintain 24-hour operations. Assume functions not assigned.
q	Brief Staff Briefing should include: · Current situation assessment. · Identification of specific job responsibilities. · Identification of co-workers within the job function and/or geographical assignment. · Availability of communications. · Location of work area. · Identification of eating and sleeping arrangements as appropriate. · Procedural instructions for obtaining additional supplies, services and personnel.
q	Disseminate Schedule Information Obtain DOC operational hours, shift schedules, and briefing and meeting schedules from the DOC Director and distribute this information to Section staff.
q	Establish Contact with EOC Establish communications with EOC Logistics Section Chief. (This communication link is for exchange of information only; line of authority is within the DOC.)
INTERMEDIATE AND ONGOING ACTIONS
q	Communicate Up Brief and update the DOC Director on logistics resources and support. Include the following information in briefings: · Priority requirements · Resource shortfalls/problems · Major new problems since the previous briefing · Overall financial situation
q	Participate in Development of Action Plan Participate in Section Chief and other meetings called by DOC Director. Contribute to development of DOC Action Plan.
q	Implement Action Plan Ensure all Branch Chiefs are briefed on DOC priorities and that Section priorities and tasks are consistent with Action Plan. Ensure that objectives of Action Plan are being addressed.
q	Monitor Response Monitor status of public health and medical response and resource commitment.
q	Manage Section · Monitor Section activities and adjust Section organization as appropriate. · Upon receiving requests for additional resources, provide assistance and support in locating personnel, supplies, or equipment and coordinate procurement, as required. · Monitor resource levels. · Conduct periodic briefings. · Provide staff rest periods and relief. · Monitor staff for stress. · Evaluate the need for Critical Incident Stress Debriefing.
q	Manage Financial and Administrative Functions · Upon receiving requests for additional resources, provide assistance and support in locating personnel, supplies, or equipment and coordinate procurement, as required. · Monitor resource levels and, when needed, request additional resources from the Logistics Section of the EOC. · Ensure all Incident Charts, Incident Reports, and maps are up-to-date. · Ensure maintenance of financial records. · Maintain and disseminate information on environmental and weather conditions and transportation system capabilities.
q	Communicate general staff guidelines to Section staff · Wear ID at all times. · Review position description and checklist. · Ask for clarification of responsibilities and duties that are not fully understood. · Think ahead and anticipate situations and problems before they occur. · Use face-to-face communications whenever possible and document decisions and policy. · Brief your relief at shift change time. · Ensure that in-progress activities are identified and follow-up requirements are known.
EXTENDED ACTIONS
q	Maintain Documentation · Ensure all Section records on personnel and equipment time and use of expendable material are up-to-date and provided to the Finance Section. · Using Significant Event Log maintain all required records and documentation to support the After-Action Report and the history of the emergency/disaster. · Document: § Messages received § Action taken § Decision justification and documentation § Requests filled DOC personnel, time on duty and assignments *Precise information is essential to meet requirements for possible reimbursement.*
q	Long-Term Staffing Ensure that adequate staffing is available for the projected duration of the incident.

RECOVERY ACTIONS

Conduct Recovery Planning and Operations

· Begin recovery planning and operations.

· Advise other Sections of anticipated length of field recovery operations.

· Obtain assessment of field recovery operations from other Sections.

Manage Deactivation

· Authorize deactivation of Units within Section when they are no longer needed.

· Ensure that any required forms or reports are completed prior to deactivation of Section.

· Ensure that any open actions are handled by your Section or transferred to other DOC elements as appropriate.

· Ensure all county-owned, leased, or purchased equipment is accounted for.

DOC Finance Section Chief
ASSIGNMENT: Medical/Health DOC
REPORT TO: DOC Director			SUPERVISE / COORDINATE: · Time Unit · Cost Unit · Compensation and Claims Unit
JOB DESCRIPTION: Supervise the financial support, response and recovery for the disaster/emergency; ensure that the payroll and revenue collection process continues and activate the Disaster Accounting System.
RESPONSIBILITIES:		Ensure that the Finance function is performed consistent with SEMS Guidelines, including: · Implementing a Disaster Accounting System. · Maintaining financial records of the emergency. · Tracking and recording of time for all staff involved in response. · Processing purchase orders and contracts in coordination with Logistics Section. · Handling travel and expense claims. · Developing instructions on emergency labor hours, payroll, injury claims, and emergency purchases and distributing these to DOC personnel. · Ensuring that the Claims Unit manages all legal claims for compensation filed against the DOC. · Maintaining Documentation of response costs, including equipment; overtime labor hours, and mileage. · Keep the DOC Director updated on all significant financial developments.
IMMEDIATE Actions
q	Receive Appointment Receive appointment and position packet from DOC Director.
q	Review Job Sheet Read this entire Job Action Sheet and review organizational chart.
q	Obtain Briefing Obtain briefing from the DOC Director.
q	Establish FINANCE Section Review Section set up, supplies and equipment, and communications capability.
q	Staff Appointments Appoint and brief Unit Leaders: · Time Unit · Cost Unit · Compensation and Claims Unit Provide them with position descriptions, checklists, and necessary forms. Ensure sufficient staff to maintain 24-hour operations. Assume functions not assigned.
q	Brief Staff Briefing should include: · Current situation assessment. · Identification of specific job responsibilities. · Identification of co-workers within the job function and/or geographical assignment. · Availability of communications. · Location of work area. · Identification of eating and sleeping arrangements as appropriate. · Procedural instructions for obtaining additional supplies, services and personnel.
q	Disseminate Schedule Information Obtain DOC operational hours, shift schedules, and briefing and meeting schedules from the DOC Director and distribute this information to Section staff.
q	Establish Contact with EOC In coordination with the DOC Director, maintain contact with the EOC Finance Section and with the County Auditor-Controller and County OES as sources for advice and assistance in obtaining maximum eligible funds for disaster costs. (Communication link with the EOC is for exchange of information only; line of authority is within the DOC.)
INTERMEDIATE AND ONGOING ACTIONS
q	Communicate Up Brief and update the DOC Director on the operations of the Finance Section.
q	Participate in Development of Action Plan Participate in Section Chief and other meetings called by DOC Director.
q	Implement Action Plan Ensure all Unit Leaders are briefed on DOC priorities and that Section priorities and tasks are consistent with Action Plan. Ensure that objectives of Action Plan are being addressed.
q	Monitor Response Monitor status of public health and medical response and resource commitment.
q	Manage Section · Monitor Section activities and adjust Section organization as appropriate. · Upon receiving requests for additional resources, provide assistance and support in locating personnel, supplies, or equipment and coordinate procurement, as required. · Monitor resource levels. · Conduct periodic briefings. · Provide staff rest periods and relief. · Monitor staff for stress. · Evaluate the need for Critical Incident Stress Debriefing.
q	Manage Financial and Administrative Functions · Establish and authorize use of the Disaster Accounting System. · Ensure that the payroll process continues. · Ensure that the revenue collection process continues. · Ensure that the Claims Unit receives and processes all legal claims for compensation filed against the DOC. · Organize, manage, coordinate and channel the donations of money received during and following the emergency from individual citizens and volunteer groups. · Coordinate with the Cost Unit to make recommendations for cost savings to the General Staff. · Ensure that all obligation documents initiated during the emergency/disaster are properly prepared and completed.
q	Communicate general staff guidelines to Section staff · Wear ID at all times. · Review position description and checklist. · Ask for clarification of responsibilities and duties that are not fully understood. · Think ahead and anticipate situations and problems before they occur. · Use face-to-face communications whenever possible and document decisions and policy. · Brief your relief at shift change time. · Ensure that in-progress activities are identified and follow-up requirements are known.
EXTENDED ACTIONS
q	Maintain Documentation Ensure all Section records on personnel and equipment time and use of expendable material are up-to-date. Using Significant Event Log maintain all required records and documentation to support the After-Action Report and the history of the emergency/disaster. Document the following: · Messages received · Action taken · Decision justification and documentation · Requests filled DOC personnel · Time on duty and assignments *Precise information is essential to meet requirements for possible reimbursement.*
q	Long-Term Staffing Ensure that adequate staffing is available for the projected duration of the incident.

RECOVERY ACTIONS

Conduct Recovery Planning and Operations

· Begin recovery planning and operations.

· Advise other Sections of anticipated length of field recovery operations.

· Obtain assessment of field recovery operations from other Sections.

Manage Deactivation

March April 2002

TABLE OF CONTENTS

INTRODUCTION

Review Job Sheet

DOC Activation

Manage Information

DOC Finance Section Chief